CampusCare 10X Inventory Management Module

Track Every Item, Empower Every Classroom - From Chalk to Chips Administer It All.

A house is run efficiently when expenses and purchasing are kept in check besides maintaining productive social interactions (to name a few). Similarly, a school management software that acts as precision in inventory and power in education has become the need of the hour.

Issues like manual or semi-manual tracking paper-based systems, lack of real-time inventory accessibility, limited reporting and relevant analytics are some common problems. These problems get taken care by a school erp that tracks resources leading to fuel learning across departments keeping interconnected is possible by Entabs tool.

Pivotal Highlights:

1. Real Time Inventory Viewability

A central dashboard that shows up live stock information like total stock value, low stock items, total sales, pending orders, total goods received, total indents, total purchase entries, and so forth.

2. Reporting and Analytics

Visual reports showcasing metrics selected on your preferences. It may range from certificates of sale slip and its return, issue slip and its return, quotation slip, purchase order slip, indent slip, to enquiry generation slip, among other reports.

3. Location details

The location details include (but not limited to) store manager details, in-charge information, the status of whether it is active or not, etc.

4. Option to Bulk Import

While opting this, mention the group name, company name and the location, and the task will get done.


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Key Features Include:

Feature

Description

Real time stock tracking

Ability to see current quantities of consumables, assets, in different stores/rooms.

Asset / equipment life-cycle tracking

Track assets over time: purchase, location, maintenance, depreciation, repair, disposal.

Purchase / goods receipt / issuing

Recording stock incoming, outgoing, inter department issuance, movement between stores.

Inventory Valuation & reports

Knowing the value of current stock, losses, usage trends, inventory ledger. Generating reports & dashboards.

Benefits of this School ERP for different stakeholders:

1. For School Management (Trustees / Administrators / Owners)

Centralized Control & Visibility

Real-time overview of inventory across all branches and departments.
Enables informed decision-making and strategic planning.

Cost Reduction & Budget Optimization

Avoids overstocking, wastage, and duplicate purchases.
Identifies underused or obsolete resources to cut unnecessary spending.

Improved Resource Allocation

Insights into usage patterns help allocate materials where they are needed most.
Streamlines procurement and eliminates guesswork.

Audit-Ready Reporting

Complete digital records of stock movement and transactions.
Simplifies compliance, financial audits, and internal inspections.

2. For the Accounts Department

Integration with Finance Module

Automatically links purchase orders, invoices, and payments to the accounting system.
Reduces manual data entry and financial discrepancies.

Transparent Vendor Management

Keeps a record of vendors, pricing, and order history.
Enables negotiation for better deals and bulk discounts.

GST & Compliance-Ready

Proper documentation of purchases for tax and audit purposes.
Ensures accountability and regulatory compliance.

3. For the Principal / Head of Department

Operational Efficiency

Ensures that teaching and non-teaching staff get required supplies on time (books, lab materials, sports kits, etc.).

Improved Academic Planning

Insight into resource availability helps in planning academic activities, lab sessions, and exams more efficiently.

Request Approval Workflow

Can review and approve material requests from departments digitally, reducing paperwork and delays.

Better Coordination with Departments

Clear visibility into who requested what and when fosters better internal communication and responsibility.

About Entab

Founded in 2000, Entab Infotech Pvt. Ltd. is Indias leading School ERP company.

Our flagship CampusCare 10X School ERP empowers 2,000+ institutions to digitize and streamline academics alongside administration.

As a Microsoft Gold Partner hosted on AWS Cloud, Entab ensures security, scalability, and innovation for modern schools.