CampusCare 10X – Fee & Billing Management Software for Schools

Automate. Simplify. Grow with Confidence.

Managing school finances doesn’t have to be complex.

Built for each stakeholder. A scalable fee and billing module converting data transactions into insights.

As of the 4th Quarter of 2025, India has the largest population with the highest youth population.

The nation is among the top 5 economies in the world and is aspiring to climb up the ladder.

From Maslow’s hierarchy perspective, the majority come under the psychological and safety needs category.

The group is shifting towards love and belonging, esteem, and self-realization categories.

To make it a reality, educational reforms are required, which are underway with the introduction of NEP2020 and NCF2023.

To streamline it in schools, an appropriate School ERP is necessary which, is known, recommended, and trusted by the majority, like CampusCare 10X .

With increasing enrolments in schools, to make every department interlinked and function smoothly, a school management software is required that automates and streamlines each activity.

An educational institute, like a school’s overall growth is directly linked to a large extent via a transparent and accountable balance sheet (fee and billing module).

How does this fee & billing module help each stakeholder? (Purpose)

An equilibrium in revenue and expenses in a balanced sheet is possible quickly, smoothly, and with minimal errors when it is automated by a School ERP with features like:

An equilibrium in revenue and expenses in a balance sheet becomes achievable smoothly and with minimal errors when automated through a School ERP with features like:

Online fee collection through mobile app and web portals ensures transparent and seamless payments.

Fee reconciliation provides detailed financial breakdowns for accurate tracking and future reference.

Daily fee accounting enables consistent monitoring and management of financial records.

Data analytics and insights offer customized reporting and predictive trends for informed decision-making.

Automatic transfer of pending dues or excess amounts to the next academic year eliminates manual effort.

Online payment links sent via email, WhatsApp, and SMS ensure easy and instant access for fee submission.

Multiple configurable payment gateways allow flexible and secure digital transactions.

Next is the initialization of the process of running the fee and billing module with negligible errors.

Data Posting: Precise, productive fee & billing module for progressive education institutes

Data Posting: A precise and efficient fee and billing workflow ensures accuracy for modern educational institutions.

Fee Collection: Payments can be collected through cash, cheque, demand draft, NEFT, and various digital modes.

Concession (Entry, Request, Approval): Supports defining, requesting, and approving concessions in fixed or percentage formats for eligible students.

Petty Collection: Enables collection of small incidental fees from both enrolled students and external individuals.

Fee Concession Type Assigner: Allows bulk assignment or carry-forward of previous year concessions.

Requisition Slip: Provides a printable fee bill or payable structure for students when needed.


Maintenance in School Management Software:

Receipt details: View & print detailed history of student transactions.

Fee Group Shifting: A student’s fee group and associated group are changed when required.

Online Payment Status: Know the real-time status of transactions for reconciliation.

Cheque Bounce: Details of the cheque bounced is viewable here.

Beautiful Customizable Reports in School ERP:

Connect systems. Streamline entries. Insights from accurate analytics: Fee and Billing Module Dashboard

Year-wise fee collection trend: Highlights how the fee collection has progressed across different academic financial years.

Payment-mode-wise trend: Displays insights based on various payment modes used for fee transactions.

Instalment-wise collection insight: Provides details and analytical insights about instalment-based collections.

Day-wise collection insight: Shows daily trends of fee collection for monitoring and analysis.

Fee defaulter insight: Tracks overdue and unpaid dues to identify and manage fee defaulters.

FAQs

Yes. It supports centralised dashboards with branch-level permissions and local fee rules.

Absolutely. All major RBI-approved gateways are supported with instant receipt mapping.

Yes. It automatically calculates taxes, prepares summaries, and exports GST return files.

Yes. Parents can view all past transactions and receipts on web or app.

Data is encrypted end-to-end with role-based access and detailed audit logs.

About Entab

Founded in 2000, Entab Infotech Pvt. Ltd., is India’s known, trusted, and recommended by many, a School Management Software company.

One of the critical factors for ensuring an educational institute’s sustainable growth is through the fee and billing module. An automated School ERP’s equipment does the job. Attendance getting integrated with the report card for more nuanced future improvements is an upgradation appreciated by many parents.

Our flagship CampusCare 10X School ERP product has empowered 2,000+ institutions to-date to digitize and streamline academics alongside administration.

As a Microsoft Gold Partner hosted on AWS Cloud, Entab ensures security, scalability, and innovation for modern schools.

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