Manual billing and cash-based processes burden school staff, delay reconciliations, and expose institutions to audit risks. With multiple fee heads, variable discounts, and late payments, administrators often struggle to maintain consistency and control.

CampusCare 10X Fee & Billing Module replaces fragmented workflows with an intelligent, unified platform. It eliminates manual errors, digitises all collections, and enables schools to monitor cash flow, analyse defaulters, and forecast revenue — all in real time.

Trusted by over 2,000 institutions across India, CampusCare 10X delivers accuracy, transparency, and peace of mind for school leaders, parents, and finance teams alike.

Optimise financial management and maximise revenue through automated collections and real-time monitoring.

Ensure timely payments and consistent cash flow that sustain operational efficiency.

Monitor dues and defaulters using live dashboards and data-driven alerts.

Analyse daily transactions for informed decision-making and strategic financial planning.

Deliver audit-ready records with absolute accuracy, transparency, and traceability.

Customised Fee Structures

Create flexible, rule-based templates for classes, streams, or fee heads. Include tuition, transport, hostel, activity, and lab charges; define concessions, instalments, fines, and scholarships — all configurable by policy.

Secure Online Payments

Enable parents to pay through UPI, debit/credit cards, net-banking, or wallets directly from their mobile or desktop. Every payment automatically maps to the correct student ledger, generating instant digital receipts and SMS/email confirmations.

Smart Challans & Receipts

Auto-generate challans with QR codes and due dates. Issue digital receipts post-payment with detailed break-ups — including GST, discounts, and mode of payment — ensuring accuracy and compliance.

Automated Reminders & Defaulter Tracking

Stay ahead of collections with configurable reminders sent via SMS, email, or mobile app. Live defaulter lists track pending dues, last communication, and recovery status, reducing manual follow-up workload.

Concessions, Refunds & Write-Offs

Apply discounts and scholarships without manual recalculation. Track refunds and adjustments with complete audit trails for transparency and compliance.

Ledger & Bank Reconciliation

Synchronise collections with your general ledger. Export bank files for settlement, match cleared vs pending transactions, and close accounts efficiently every month

GST & Compliance

Generate head-wise tax summaries, GST returns, and PFMS-ready reports in one click. The system supports government-prescribed formats, reducing audit preparation time.

Real-Time Dashboard & Analytics

Visualise daily, weekly, and monthly collections. Compare fee performance across classes or branches. Identify patterns, predict defaulters, and make data-driven budget decisions.

Role-Based Access & Security

Grant permissions by designation — accountant, cashier, principal, or management. All sensitive data remains encrypted, fully traceable, and protected by AWS cloud infrastructure.

Mobile App & Parent Portal

Parents view dues, pay online, and download receipts anytime. Administrators receive live collection alerts and reports on their dashboards, enhancing efficiency across devices.

Collection Summary:

View total collections by date, class, or branch.

Defaulter Report

Track outstanding dues with last reminder and next action

Discount & Scholarship Register

Record all concessions for audit clarity.

Head-Wise Revenue Report

Evaluate contribution by tuition, transport, or activity.

Receipt Register:

Chronological record with timestamps and payment modes.

Bank Reconciliation Statement

Verify cleared, pending, or reversed transactions

GST & PFMS Reports

File-ready summaries in approved government formats.

Multi-Campus Dashboard

Compare financial performance across schools.

For School Management

One-stop view of upcoming fees, payments made, and remaining balances. Financial trend analytics for better forecasting and planning. Complete confidence in data integrity and compliance readiness.

For Accounts & Finance Teams

Maintain precise daily transaction logs. Support both online and offline fee collection with instant posting. Send automated payment reminders and minimise overdue accounts. Simplify reconciliation, reducing manual effort and month-end closure time.

For Parents

Pay fees anytime, anywhere — no queues, no paperwork. Receive real-time notifications and instant receipts. Transparent fee breakup, concession visibility, and payment history for every child.

Student Registration

Auto-maps admission fee plans once a student is enrolled.

Student Information

Keeps student records and ledgers aligned.

Transport Module

Adds route-wise fees automatically.

Communication Hub

Sends receipts and reminders through multiple channels.

Finance & Accounts

Feeds reconciled data to ledgers for statutory reporting

Analytics Dashboard

Aggregates collections, dues, and performance KPIs.

25 years of continuous innovation in School ERP solutions.

2,000+ schools trust Entab for reliability and compliance.

GST & PFMS compliance built into the product.

Microsoft Gold Partner & AWS Certified infrastructure.

Scalable for school chains and multi-branch groups.

Backed by India’s most experienced education ERP team.